Kelly Services is seeking a Front Desk Administrative Assistant for a construction company in Fort Myers.
The Administrative Assistant provides top-level administrative support to the management members of the company. He/she has responsibilities in a variety of areas supporting the company, acting as an interdepartmental liaison and maintaining a high level of professionalism. Must juggle multiple projects simultaneously and be the point person within an extremely busy, fast paced organization. As well as provide information and assistance to the public regarding departmental policies and procedures.
SUPERVISION Receives immediate supervision from Operations Manager
MAIN DUTIES AND RESPONSIBILITIES Essential and other important responsibilities and duties may include but are not limited to the following:
*Provide administrative support to staff and management, providing a high level of professionalism and detail. *Works closely with the Accounting Department in reconciling corporate invoices and expenses. *Prepares detailed proposals from take-offs provided by Sales Team. *Manages calendars of the office staff, including scheduling and coordination of meetings, communicating pertinent information to attendees, creating agendas and taking meeting notes as needed. *Answers and responds to calls/emails, providing a high level of service, tact and professionalism. *Composes documents, many of a sensitive and confidential nature, including correspondence with clients, meeting notes, reports, proposals, agreements, contracts and expense reports. *Access and input information in various databases, systems, and programs utilizing a high level of detail and accuracy. *Greets clients and visitors, handles inquiries, communicates with clients and vendors, maintains business relations. *Manages/Purchases office supplies. *Receive, sort and distribute incoming and outgoing correspondence. *Create and maintain data base files as well as hard copy files.
KEY WORKING RELATIONSHIPS The administrative assistant will work under the supervision of upper management, but will also be expected to work under their own initiative. There is a need for excellent communication, and the continued maintenance of relationships with all staff, all customers and visitors.
This position is temp-to-hire for the right candidate. Join the team, apply today!