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Kelly Services is recruiting for an experienced Administrative Assistant/Quality Systems Technician for a long-term contract opportunity onsite with a top petro chemical client in Port Lavaca, TX.

This position will have multiple roles in providing overall administrative support to the Catalyst Dept.

The Administrative Assistant will need to be able to work independently. Must also be a self-starter who can identify, prioritize and accomplish multiple tasks to meet deadlines and goals.

Job duties consist of the following:

Administrative Assistant duties (30%)

  • Production Leader - general administrative support maintain account with procard updates, print monthly statement for expense reimbursement, schedule meetings, maintain calendar,
  • Operations Leader - general administrative support, maintain expenses
  • Order routine office supplies and non-routine items as needed by the organization.
  • Schedule meetings and book conference rooms
  • Arrange for equipment and order lunches as needed

Document Administrator duties (20%)

  • Plans, implements and maintains hardcopy Document management systems (DMS) library
  • Communicates DMS updates to personnel via management of change (MOC) forms
  • Create necessary binders for a library using electronic documents.
  • Element Focal Point for Document and Records Management
  • Determines and administers plant file share securities
  • Add and remove employees file share access as applicable
  • Provide training and coaching on the DMS to Section Owners and Users.
  • Conducts checklists, pre-assessments and audits for all plants/functions
  • Coordinates and participates in DMS network meetings

Quality Systems Technician duties (50%)

  • Executes specific tactical and administrative tasks required to maintain Catalyst quality.
  • Review all operating windows tied to mix and blend sheets for each batch within a master.
  • Sign off in Sample Manager on open master samples, then authorize, escalate all failing operating windows to QC.
  • Log master samples in Sample Manager, enter data, complete, authorize.
  • Review / update Silica log weekly, escalate any issues to QC.
  • Monitor / update raw material log as necessary / log raw material samples and file related documents in catalyst library, escalate any issues to QC.
  • Maintain fileshare and grant access to individuals.
  • Label support, printer problems, etc.
  • Work with suppliers on paperwork issues


  • HS Diploma/GED
  • At least 3 years of experience in an office clerical, administrative support, and/or quality control support experience
  • Proficiency in Microsoft Office programs
  • Self-starter who can identify, prioritize and accomplish multiple tasks to meet internal and external deadlines and goals.
  • Must be a team player
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