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Administrative Assistant
Commercial Construction Company located in South Charlotte is seeking an Administrative Assistant to keep the office flowing and organized. Individual must be a self-starter and proactive. Generous benefit package offered.
Responsibilities of the Administrative Assistant:
· Primary responsibility of the individual would be to work alongside Project Manager(s) to ensure successful, organized Document Control process for multiple, simultaneously-ongoing projects (~2-3)
· Will send out contracts and insurance documents to subcontractors
· Follow up on a timely basis with subcontractors if the documents are not received.
· Review contracts to see if the subcontractor added verbiage or eliminated verbiage - bring to Regional Manager for review
· Check insurance coverage to verify the amount is the correct limits
· Mail out final contracts after corrections are made
· Follow up when pricing is requested from subcontractors - making sure all information is into Project Managers by deadline date
· Send appropriate information regarding contracts to various departments at the corporate office
· Maintain documents and information stored in cloud based system
· Prepare documents, including PDF-conversion/editing of documents
· Assist Office Manager with organizing vendor appreciation events - once a quarter
· Assist Office Manager with ordering office supplies, coffee, etc.
Requirements
Requirements of the Administrative Assistant:
· Minimum of 5 years administrative experience preferred
· Administrative experience in a commercial construction office preferred
· Must be highly organized and have the ability to change direction quickly
· Intermediate to advanced Word and Excel - formatting and filling in cells in Excel
· Outgoing personality - a lot of interaction - Great customer service skills
 
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