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The administrative executive works one-to-one with executives on a wide variety of matters. The candidate must be hyper-organized, flexible in terms of schedule and responsibilities, and willing to work tirelessly to meet the demands of our growing organization.The ideal candidate will have a cheery disposition, great communication abilities, prowess in managing lots of tasks and projects in parallel, impeccable organizational skills and prior experience in an assistant role.
- Sole administrative assistant to the highest ranking executives at the company
- Manage calendar, tasks, reports, email, mail, and packages for President & CEO.
- Maintain master corporate calendar of all all-hands events, charity work, volunteer opportunities, pro bono work, holidays and vacations
- Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member
- Handle requests, feedback and queries quickly and professionally
- Maintain electronic meeting notes, progress reports, arrange meetings and appointments and provide reminders as needed
- Arrange executive travel, hotel and dining arrangements as needed
- Take dictation and meeting minutes, accurately enter notes and distribute
- Monitor office supply levels; reorder when appropriate
- Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
- Produce professional-quality reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system for both paper and electronic records
- Delegate tasks as appropriate to other members of the team


- Minimum 5 years- experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
- Full knowledge of office management systems and procedures
- Current in today-s office technology, and computer software including: Google Apps - Google calendar, mail, drive, docs, etc.
- Proficiency in English; second language a plus
- Exemplary planning and time management skills
- Ability to stay calm and on-task in high-stress situations
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion with personal and confidential information
- Basic bookkeeping and math skills


The administrative executive is a critical member of the support staff and provides personalized secretarial and organized administrative support as needed to the executive in a professional and timely manner.
First, some information about our Customer:
- We are democratizing access to private investigation and intelligence services for every individual, family, household, business and non-profit in the World
- We are woman co-founded and woman led.
- Thousands of pro bono cases helping victims of human trafficking, domestic violence, unjust incarceration, abuse and more.
- Our staff is more than 70% female

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