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JOB TITLE:Receptionist & Administrative Assistant

Position Purpose: Performs receptionist duties and provide administrative support to the executive assistants.

Perform a variety of clerical or administrative work such as scheduling appointments, making travel arrangements, typing, filing, making copies, completing reports or presentations
Answer and direct incoming calls in a prompt, courteous manner
Acknowledge and monitor visitors/guests to ensure they are not waiting too long
Respond to guests questions and needs to ensure they feel welcome
Assures that the reception area is neat and orderly
Professionally interact with executive team and assist with any task requests
Serve as back up for executive assistants in their absence
Assist supervisor with reviewing call trends and recommend improvements.
Qualifications


Education/Experience: High school diploma or equivalent and 2+ years previous receptionist, customer service or administrative assistance experience or Associate s degree. Bachelor s degree in lieu of experience. Switchboard or customer relationship management system experience and proficiency in Microsoft Office products such as Outlook, Word, Excel and Powerpoint required. Must have strong interpersonal skills and the ability to multi-task or manage a multi-line switchboard in a prompt, courteous manner.


 
Map: San Rafael CA
 
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